Executive Assistant to the CEO

A Leading Global Reinsurer is seeking a high-caliber Executive Assistant to the CEO to provide strategic and administrative support at the highest level. In this high-visibility role, you will manage the CEO’s office, ensuring efficient scheduling, communication, and project coordination. Furthermore, you will act as a primary liaison between the CEO and key stakeholders, including the Board of Directors and global leadership. Consequently, this position is vital for the seamless execution of the organization’s strategic initiatives.

The Executive Assistant to the CEO must possess exceptional organizational skills and the ability to handle confidential information with discretion. Additionally, you will lead the preparation of high-quality presentations, briefings, and reports for executive meetings. Therefore, the reinsurer is looking for a professional with a background in corporate support within the BFSI sector. If you thrive in a fast-paced environment and have a proactive, solution-oriented mindset, this Executive Assistant to the CEO role offers a premier executive path.

Key Responsibilities

• Manage the CEO’s calendar, scheduling meetings, travel arrangements, and corporate engagements.
• Act as a gatekeeper and primary point of contact for internal and external stakeholders.
• Prepare agendas, briefing notes, and minutes for Board and Executive Committee meetings.
• Coordinate strategic projects and track progress on behalf of the CEO’s office.
• Draft high-level correspondence, speeches, and internal communications for the CEO.
• Conduct research and prepare comprehensive reports to support strategic decision-making.
• Manage confidential information and legal documents with the highest level of integrity.
• Organize and facilitate executive town halls, leadership offsites, and global visits.
• Monitor expenses and manage the departmental budget for the CEO’s office.
• Follow up on action items from leadership meetings to ensure timely completion.

Requirements and Qualifications

• Graduate/Post Graduate degree (MBA preferred).
• 8 to 12 years of experience in executive support, preferably for a CEO or Board member.
• Exceptional proficiency in MS Office (PowerPoint and Excel are critical).
• Strong interpersonal and networking skills with global stakeholders.
• Ability to multi-task and manage complex schedules across different time zones.